Questions regarding gifts should be directed to the Controller's Office.
Normally gifts for the benefit of the University of Nebraska Omaha (UNO) programs are received via the University of Nebraska Foundation. Occasionally, monetary donations are directly given to UNO. These gifts should be taken to the Controller's Office on a timely basis to be deposited in a Restricted WBS Element. Checks of $500 or more should be deposited within 24 hours of receipt.
Deposit receipts and the original checks and/or cash also should be sent to the Controller's Office. They will be reported to the Board of Regents and deposits will be forwarded to Cashiering and Student Accounts. The department can be sent a copy of the cash receipt for their files if requested.
Property and Service Donations
Contact the Controller's Office when property and service donations are given directly to UNO. This notification should include documentation from the donor regarding the gift and the fair-market-value of the gift determined by the UNO department receiving the gift.
University departments should send thank you letters for all gifts received directly by UNO. If a gift of cash or property is $250 or more, IRS substantiation documentation must be sent to the donor. Copies of the letters, including the IRS substantiation documentation, must be sent to Business and Finance, 209 EAB, for all gifts of cash or property of $250 or more.
A copy of the guidelines can be found below. If you need further assistance in meeting the substantiation requirements, please contact:
Business and Finance
Phone: 402.554.2738
University Foundation Gift Procedures
Direct Payments
Gifts held at the University Foundation can be spent directly from the Foundation as long as the expenditures could not have been processed through the university. Direct payments are specifically not allowed for salary and wage compensation to UNO employees, equipment ($5,000 or more), or tuition or scholarships.
Foundation Request for Payment forms should be completed for direct expenditures.
These forms should be sent to:
Drew Nielsen
211 EAB
Transfers to UNO
A Restricted UNO WBS Element can also be established for any gifts from the Foundation. A Restricted WBS Element must be used to pay salary, equipment, and scholarships.
Please contact the Controller's Office to establish a new WBS Element for these funds. Scholarships must be coordinated with UNO's Financial Support and Scholarships.
The Controller's Office will request funds for all scholarships. Foundation Request for Transfer forms should be signed by the individual who has the signature of approval authority and the original form should be forwarded to 208 EAB.
Board of Regents Policies 6.6.6 and 6.6.7 discuss the proper handling (Acknowledgement to Donors; Depositing of funds, Reporting to the Board of Regents; etc) of gifts, grants, and bequests made directly to UNO or to the University of Nebraska Foundation on behalf of UNO.
University of Nebraska Guidelines Regarding Substantiation of Gifts (Rev. Sept . 1994)
Revenue GL Accounts for Gifts
The G/L Accounts to be used for recording restricted donations given to UNO are as follows:
| 464130 | Restricted Donations - University of Nebraska Foundation |
| 464140 | Restricted Donations - Individuals |
| 464150 | Restricted Donations - Organizations |
| 464160 | Restricted Donations - Industries |
| 464170 | Restricted Donations - Endowments |