Below are the guidelines UNO employees should follow when purchasing goods or equipment.
Purchases $9,999 and Below
Purchases $9,999 and below are not required to have quotes, however, the purchaser should always attempt to maximize the university’s dollar value. Prime vendors should be used if possible to obtain the best value.
Purchases $10,000 to $149,999
Purchases $10,000 to $149,999 are required to have three quotes. These quotes should be attached to the purchase order when entering the requisition into eSHOP. Purchase should be awarded to the lowest, responsible bidder.
If the good or service you need to purchase is only available from one vendor, you may complete a sole source justification form. This form will be reviewed by the Procurement Office and approved by the Assistant Vice Chancellor of Business and Finance.
Purchases $150,000 and above
Purchases $150,000 and above require competitive bids performed by the Procurement Office. Formal bids are required to be open for a minimum of 15 days. Contact the Procurement Office early in the planning process, as formal bids may take over a month to complete. Purchase should be awarded to the lowest, responsible bidder.
Purchases over $250,000 require a written report be submitted to the Board of Regents for review. Commitments over $400,000 must be approved by the Regents prior to issuing a purchase order.
If the good or service you need to purchase is only available from one vendor, you may complete a sole source justification form. This form will be reviewed by the Procurement Office and approved by the Assistant Vice Chancellor of Business and Finance.