Roles & Responsibilities of Effort Reporting
Project Director/Principal Investigator
- Expend effort throughout the life of the project.
- Provide timely information to departmental personnel to facilitate payroll distribution and changes to distributions. Review charges throughout the life of the project to ensure accuracy.
- Ensure that PI effort and effort of other individuals working on the project is certified accurately and in a timely manner.
- Comply with sponsor requirements regarding any significant reductions (normally >25%) in effort commitments on funded sponsored activities.
- Support and endorse cooperation with University Compliance and monitoring efforts related to effort reporting.
Department Support Staff Administration
- Validate that effort commitments are accurately entered into the university effort system.
- Coordinate with the unit effort coordinator in ensuring the PD/PI reviews and certifies all effort reports accurately.
- Work with the PD/PI to resolve any effort commitment or salary cost issues arising during the review of the effort report.
Chair/Director
- Establish departmental procedures supporting University policies and procedures for proposing, expending, and certifying effort.
Central, Dean, College Administration, or Center Director
- Establish college/unit procedures supporting university policies and procedures for proposing, expending, and certifying effort.
- Clearly delineate the college/unit expectations in meeting the department administration responsibilities for all areas of effort management.
Grants Accounting Team
- Collect budgets in a format that facilitates entry of all key personnel commitments and cost-sharing commitments into institutional effort systems.
- Validate and enter effort and paid and cost-shared commitments into the university’s accounting system.
- Resolve inconsistencies between commitments and certified effort.
- Resolve issues identified with retroactive salary adjustment to certified effort.