Proposal Development & Routing

Project Director/Principal Investigator

• Notify and provide OSP grants coordinator a copy of the proposal guidelines.
• Develop proposal in compliance with university, sponsor, state and federal policies and regulations. The technical description of the work, narratives included in support of that description (e.g., budget justifications) and the ability to execute fall to the PD/PI.
• Identify key personnel and provide reasonable estimate of the effort required to carry out the statement of work.
• Ensure proposal meets sponsor guidelines for items such as page limits, cost limits, and forms required.
• Identify resources required to complete the proposal including personnel, facilities, subrecipients, costs to charge the sponsor and resources to be committed by the PD/PI, department, college, or university. *Clear identification of any cost sharing provided by university.
• Identify compliance requirements (i.e., human subjects, animals, safety concerns, export requirements and personal conflicts) required to be managed in performance of the project.
• Complete all required disclosures of Financial Interests and Outside Activities prior to submission of the proposal.
• Identify type of work to be undertaken to facilitate proper selection of facilities and administration (F&A) rate types and category or purpose for institutional reporting.
• Certify to the veracity and integrity of the full and complete proposal including technical and financial commitments.
• Ensure completion by PD/PI of all training required for compliance with university, sponsor, state and federal policy and regulations.
• Ensure the completion and routing of the NuRamp Form with sufficient lead time (five (5) business days prior to sponsor deadline) to allow for the full and complete review by the additional UNO senior key personnel, chair, and dean.
• Ensure compliance with all college and department concerns and policies.
• If proposal is electronically submitted and is accessible to PD/PI, then the PD/PI will upload programmatic documents to appropriate electronic system.

Department Administration

In coordination with and support of PD/PI,

• Notify and provide OSP grants coordinator a copy of the proposal guidelines.
• Ensure proposal meets sponsor guidelines for items such as page limits, cost limits, and forms required.
• If proposal is electronically submitted, facilitate the upload of all proposal documents to appropriate electronic system.
• Assist the PD/PI in completing a NuRamp form and ensure timely routing and approvals.
• Ensure compliance with all college and department concerns and policies.

Chair/Director

• Establish departmental procedures supporting university policies and procedures for reviewing proposal development and routing.
• Provide necessary resources for faculty to complete research under the auspices of the department’s mission.
• Oversee PD/PI and department administration in the preparation and submission of the proposal budget in accordance with university and sponsor policies, and state and federal laws and regulations.
• Certify that any proposal submitted by the department contains all costs necessary to complete the proposal activities and that any costs not identified and committed as cost sharing or simply not included will be borne by the department. Department will bear any errors in calculations resulting in less than sufficient funds.
• Review indirect costs requested and ensure the rate conforms to the university’s F&A Cost Policy.
• Determine the department has the resources to support the PD/PI project if awarded.

Central, Dean, College Administration, or Center Director

• Establish college/unit procedures supporting university policies and procedures for reviewing proposal development and routing.
• Clearly delineate the college/unit expectations in meeting the department administration responsibilities for proposal development and routing.
• Provide direction, resources, and oversight to ensure that the college administers sponsored programs in accordance with university and sponsor policies, and state and federal laws and regulations.
• Certify that any proposal submitted within the college contains all costs necessary to complete the proposal activities.
• Validate that indirect costs requested conform to the university’s F&A Cost Policy.
• Review and, if applicable, approve any cost sharing committed in the proposal.
• Determine the college has the resources to support the PD/PI project if awarded.

Grants Coordinators Team

• OSP develops institutional policies and procedures and direct institutional systems and trainings to ensure efficient and effective proposal management practices. In the area of proposal management, this includes but is not limited to, proposing effort and other direct costs, cost sharing, F&A costs, PD/PI eligibility, and proposal signature requirements.
• Communicate common pitfalls or unusual requirements to the PD/PI and department administration.
• Assist PD/PI to develop a budget with:
  • Costing in accordance with university, sponsor, state and federal policy and regulations including only allowable costs.
  • Complete an accurate listing of all key personnel and all effort commitments for such personnel and appropriate salaries and fringes are charged for all personnel.
  • Correct F&A determination and calculation. If the F&A rate deviates from the federally negotiated rate, PDs/PIs with the support of department administration should confirm that the F&A conforms to university policy.
  • All necessary supporting documentation (i.e., letters of support from representatives authorized to bind the subrecipients, budgets from subrecipients, quotes for equipment).
• Ensure proposal meets sponsor guidelines for items such as page limits, cost limits, and forms required.
• As provided by PD/PI and as time allows, perform the final review of the proposal before submission to the sponsor.
• If proposal is electronically submitted, facilitate the upload of all proposal documents to appropriate electronic system.
• Act as institutional signatory on all proposal and proposal related documents under the Board of Regents designated by the chancellor of the university.
• Register the university in sponsor electronic research administration systems and provide guidance to campus on account requirements for those systems. Provide overall institutional leadership for electronic research administration planning and implementation.