Proposal Timeline

3-6 months before sponsor deadline

Proposal Prep

• Identify Funding Sources.
• Know your sponsor (including reviewing examples of what the sponsor funds)
  • Know that special requirements apply for limited submissions. 
• Review program announcement, guidelines, and instructions
  • Review PD/PI eligibility
• Notify OSP of intent to submit a proposal
  • Work with OSP Pre-Award to determine eligibility, timeline for proposal completion and identify forms that need to be completed.
  • OSP must have program announcement, guidelines, sponsor confirmation of proposal deadline
• Prepare outline and/or first draft of research/program plan tailored to specific guidelines from the funding agency and funding opportunity; determine a project title to facilitate logistics, such routing proposal for approval
• Coordinate with colleagues at participating organizations/institutions
• Review Research Compliance webpage

1-3 months before proposal deadline

Proposal Communication

• Follow-up with your colleagues, determine and implement proposal assignments including timelines, and address potential issues. Monitor assignment completion stays on track.
• Discuss effort and release time, institutional commitments, cost share/matching funds with your chair/school director/dean (commit cost share only if mandatory). 
• Meet with OSP to discuss project status and begin drafting proposal budget.
  • If your proposal includes a subaward, keep in mind the other institution may have an internal deadline that your subaward PI must adhere to. Please notify your designated Grants Coordinator of your plan to have a subaward so that the other institution can be contacted as soon as possible.
• Review/Address Research Compliance Items (contact researchcompliance@unomaha.edu with questions)
  • COI/COC Disclosure (Update if expires within 30 days of proposal deadline). 
  • PHS Training (if applicable).
  • If there are human subject participants begin IRB process (if applicable).
  • If there is biohazard material begin IBC process (if applicable).
  • If there are live animals involved begin IACUC process (if applicable).

4 weeks before proposal deadline

Work with OSP to Complete and Submit NuRamp Routing

• Routing Timeline
  
  • Chairs/School Directors – Minimum 2 business days
  • Dean Approvals - Minimum of 2 business days

Please note that proposal involving UNO collaborators from multiple departments and/or schools may increase routing timelines.

• Required Documents
  
  • 80% Draft Project Narrative
  • Finalized Budget
  • Subrecipient Documents (if applicable)
  • Consultant Letter of Intent (if applicable)

• Minimum Subrecipient Documents Required Before Routing
  
  • Scope of Work
  • Budget
  • Budget Justification
  • Subrecipient Commitment Form
  • Letter of Intent to Subaward

Please see the Subrecipient, Vendor, External Consultant Determination page for more information.

5 business days before proposal deadline

• NuRamp Routing is Complete

• Work with OSP to upload all application documents into Submission Portal or if application is to be emailed, share final application documents with OSP

1-4 business days before proposal deadline

• Work with OSP to review and approve final application before submission.

• Stay engaged until confirmation from OSP that the proposal has been successfully submitted to the agency.

• Submitting at least one day before the deadline allows time to resolve system issues and avoid errors caused by submitting during peak volume submission periods.

Day of deadline

• At-Risk: Proposals received by OSP on the day of the deadline become “at-risk,” from receiving OSP full review, resolving system errors and/or meeting the sponsor deadline.

  See also Minimum Notice of Intent to Submit a Proposal Requirements.